A matter personal to a member of staff that is being considered by a meeting of Council is subject to standing order 11.
Subject to the Council’s policy regarding absences from work, the Council’s most senior member of staff shall notify the Chairman or, if he is not available, the Vice-chairman of absence occasioned by illness or other reason and that person shall report such absence to the Council at its next meeting.
The Chairman, or in his absence, the Vice-Chairman shall upon a resolution conduct a review of the performance and annual appraisal of the work of [the member of staff’s job title]. The reviews and appraisal shall be reported in writing and are subject to approval by resolution by the Council.
Subject to the Council’s policy regarding the handling of grievance matters, the Council’s most senior member of staff shall contact the Chairmam, or in his absence, the Vice-Chairman in respect of an informal or formal grievance matter, and this matter shall be reported back and progressed by resolution of the Council.
Subject to the Council’s policy regarding the handling of grievance matters, if an informal or formal grievance matter raised by a member of staff’ relates to the Chairman or Vice-Chairman, this shall be communicated to another member of Council, which shall be reported back and progressed by resolution by the Council.
Any persons responsible for all or part of the management of staff shall treat as confidential the written records of all meetings relating to their performance, capabilities, grievance or disciplinary matters.
In accordance with standing order 11(a), persons with line management responsibilities shall have access to staff records referred to in standing order 19(f).